Clear Outlooks from the Cloud Giving CFOs Assured Enterprise Visibility

By: Mario Spanicciati, Chief Strategy Officer, BlackLine

Mario Spanicciati, Chief Strategy Officer, BlackLine

Today’s Chief Financial Officer has one of the most challenging job in business, entrusted with managing the financial risks of global and increasingly complex enterprises. If the financial statement is incorrect, the CFO’s job is on the line.

Many accounting irregularities are the result of human error, a careless finger keying in the wrong figure. The sheer volume of numbers involved in closing the books exponentially increases the risk of a mistake. A large multinational enterprise, for instance, can produce a general ledger comprising 100,000 balance sheet accounts.

ERP systems only go so far in automating financial data processing. In many organizations, hundreds of accountants must reconcile tens of thousands of accounts, journal entries and intercompany transactions—by hand. Since these processes are not automated, there is no visibility into the underlying account details, much less who provided them.

To reduce the threat of accounting irregularities, modern organizations are turning to cloud platforms that automate financial close processes like accounts reconciliation. Such systems ease manual, repetitive back office processes, giving CFOs more confidence in the accuracy of the closing figures.

"Cloud platforms present multiple benefits, chief among them providing the CFO a holistic view of enterprise accounts" 

Mustering a Solution

Cloud platforms present multiple benefits, chief among them providing the CFO a holistic view of enterprise accounts. Such visibility has not been possible with manual processing involving spreadsheets. Traditionally, documents often are created and used differently across the business, with accounts added or deleted by individuals who leave no mark. High turnover makes the situation worse, as new hires are prone to altering spreadsheet templates—inserting new rows, tabs and files that no longer add up correctly.

A cloud platform also reduces the risk of not closing the books in time, by providing fast access to financial data, in addition to the ability to drill down into the details. In the past as a company neared the financial close, accountants reconciling accounts might find an error requiring them to reach out to co-workers for answers. Sometimes the queries culminated in a dead end—the colleague couldn’t find the relevant document or had failed to preserve a physical record.  

Automating accounts reconciliation in the cloud removes these challenges. The system’s templates ensure standardisation of the reconciliation process across the company, as well as the proper segregation of duties. An online document repository stores and safely archives all supporting documentation. The cloud architecture presents the ability to track workflows across the largest global businesses—all that is required is an Internet connection.

As the company inches toward the close, questions that arise over outstanding items are quickly and easily resolved. Unmatched transactions pop up like red flags, enabling accountants to quickly create reconciling items. The risk of a wearied accountant making a bleary-eyed blunder is vastly reduced, offering greater confidence to the CFO in the integrity of the company’s balance sheet for reporting purposes.  

Cloud-based accounting tools also give CFOs quicker access to accurate account information to help them and others in the C-Suite make more informed, strategic decisions making the business more efficient, while providing opportunities for growth and competitive advantage.  

Merely by being able to communicate with colleagues on a single platform at any time or from any place helps accountants attend to their tasks more effectively, while reducing the time it takes to close the books—accurately. The time saved can then be accorded to other more strategic tasks on behalf of the CFO.

Past and Present

Let’s just look at the problems created by manual processes to reconcile intercompany transactions. In a growing company, it is not uncommon to have different entities within the organization producing transactions in a wide range of currencies subject to varied tax treatments. These entities may have diverse systems and dissimilar reconciliation and settlement processes, creating the risk of disconnected transaction settlements and out-of-balance positions material to the organization’s financial statements.

Nearing the financial close, internal audit suddenly questions the accuracy of a particular intercompany transaction. Company accountants are now tasked with fulfilling the needs of the audit testing. Hunting for the facts, they learn that a particular physical record appears to be lost or otherwise unavailable. This can result in days and weeks to track down the document for verification purposes.

The evidence in hand at last, accountants now hand over a binder containing a sheaf of stapled records to internal audit. Finally, the financial statements are ready for the CFO’s signature. Without visibility into the underlying details, the CFO takes a deep breath and puts pen to paper. Obviously, this is no way to run a modern finance organization in today’s fast-paced global business environment. The solution is automating finances in the cloud.

In this time of higher audit thresholds, stringent regulations and intense competition, accountants’ time should not be squandered on routine tasks. CFOs need reliable and accurate information they can trust and access easily via the cloud. 

Weekly Brief

Top 10 Reconciliation Platform Solution Companies - 2019

Read Also

Digital Everywhere - The Next Leap Forward

Digital Everywhere - The Next Leap Forward

Sangy Vatsa, EVP & Chief Information Officer, Comerica Bank
Bank Security Through the Years

Bank Security Through the Years

John Deerin, Senior Vice President, Security Director & BSA Officer, The Bank of Tampa
Banking Security

Banking Security

Tyrone Watson-Ferguson, Vice President of IT Security at Security Bank of Kansas City
The Promise of Mobile

The Promise of Mobile

Shawn Rose, Executive Vice President, Chief Digital Officer at Scotiabank
The Digital Paradox

The Digital Paradox

Alex Carriles, Executive Vice President and Chief Digital Officer at Simmons Bank
The Collaboration between Banks and Service Providers in the Digital Era

The Collaboration between Banks and Service Providers in the Digital Era

Philipp Buck, Digital Banking Expert and Manager, Soranus